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Reasons to Hire a Corporate Event Planner

Reasons to hire a corporate event planner

“It’s not a wedding. It’s just a corporate event. Why hire an event planner?” Have you ever thought about this yourself? But like any other social event, corporate events also need someone to lead the way and make miracles happen. Without any doubt, no one can indeed know your event better than you, but you need the help of a corporate event planner. Being one of the leading corporate event planning companies in Vadodara, we are here to solve your queries about why to hire an event planner.

Before understanding the need for a corporate event planner, let us first understand the role of one. The corporate event planner plans and executes an event right from its beginning to end and nurtures the fledging idea into a memorable experience for you and your guest. A corporate event planner works as your shadow and handles aspects of an event like designing, planning, and executing it flawlessly. A corporate event planner works as a part of the organization, coordinating the internal team and the external resources and extending full support. Different types of corporate events include Corporate meetings & Conferences, Charity Fundraising events, Team building events, Trade shows, Product launches, Press events, Virtual events, etc.

Here are the reasons why you should hire a corporate event planner for your next corporate event:

Make your vision come true:

By the end of your corporate event, you want people to talk about your organization and brand. But what do you need to do exactly to win their hearts? You might be clueless. Corporate event planning companies know how to make your event stand out and make it memorable. With their vast experience, they know what is cliche and know to carry out an experimental trial successfully. When you depend on your team, they might do the bare minimum within their limits. But with a corporate event planner, you know that you are to get an ‘out-of-the-box’ ways to entertain the attendees. The event planner will help you craft an event into a memorable experience.

Don’t divert your concentration:

There is no secret that planning an event is a thousand challenges thrown at you at the same time. With the help of a corporate event planner, you delegate the load and ensure the smooth management of the event. An event manager ensures a seamless execution flow of many things which might not need your direct intervention regularly. This includes F&B management, emcee management, conceptualization, registration, attendee tracking, etc. By handing over the coordination to the experts, you allow yourselves to enjoy the time in hand and focus on networking and relationship building with the attendees.

Reduce cost:

“Corporate event planning companies are expensive.” is a myth. With the help of a corporate event planner, one might help in reducing the cost with the help of a vast supplier network. Corporate event planners tend to offer unparalleled rates for partner and supplier services. Outsourcing the management to a corporate event managing company, will not only save the cost but also hire the best in every field. Event managers have more negotiation power compared to you.

Expert help::

Event planners are quite flexible and are accustomed to last-minute changes, and thus handle emergencies with a cool head. They know where not to waste money compared to you who might not hold a high experience in planning and executing an event. Thus, hiring a professional is the best option to carry out your corporate event with peace of mind.

Legal Requirements:

While conducting a corporate event, you don’t want anyone questioning the legal terms midway. But when you work with professional event planners, they guarantee that the legal requirements are upheld. They tend to know the regulations and the other requirements like the A/V team, decorators, etc. Rely on the professionals who are well versed with the ordinances and limitations.

Meets the objective:

The stress of making a corporate event a success is real. The event can be a product launch, client gathering, trade exhibition, or charity raising event. No matter what the event is the main purpose is always related to stringent business objectives. You need a corporate event planner to make sure that all the business goals are met. With an event planner at your disposal, you need not compromise your work routine and take out extra time. Corporate planners offer quality marketing services which can aid in making the event a success story. They know how to pick the right themes, activations, and entertainment to create a branded experience for attendees. They also assist with clever marketing and sponsorship opportunities to guarantee rapport and a memorable connection with your brand.

Event planners are born with a special set of skills which allows them to stay calm & deliver the best even when they are under pressure. They are blessed with the qualities to execute miracles when it comes to managing the event timeline, budget, resource management, entertainment, etc. Their number one priority is delivering a flawless event, which makes logical reasoning in support to why hire them. A corporate planner operates with the same level of excellence and professionalism—owning every detail to ensure a top-notch experience for you and your attendees.

Reflection Events has almost 7 years of experience planning events in Vadodara, Gujarat. We are here for every step of your event journey, helping you plan all aspects of the event and ensuring you get the biggest bang and meet your event objectives. Whether you are planning a multi-day event, or a simple dinner, let our team handle the planning and help guide your decisions, so you can sit back, relax, and network.

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Planning Your Monsoon Wedding Made Easy

Planning Your Monsoon Wedding Made Easy

Dreaming to get married during the Tip Tip Barsa Paani season? Bollywood did bad to you. It’s not always dreamy when it comes to a monsoon wedding. Thunder crashings & clouds pouring down while the baaraat is still on the way could be the worst nightmare come true not only for the bride but also for the wedding planner. Yes, monsoon weddings are difficult but not impossible. Every Indian wedding planner understands that it’s just the climate which varies in the country, not the craze for a monsoon wedding. 

Water clogging, parking issues, mid-event rain, indoor catering, etc- the list of things going south is endless. Managing such mishaps can be tedious tasks in a monsoon wedding. Neither you want to push your wedding dates, nor can you stop the rain. Here’s an intelligent checklist you and your wedding planner should keep to have a hassle-free monsoon wedding.

Planning Your Monsoon Wedding Made Easy
Monsoon Wedding Made Easy

Safety Measures

Wedding planners are now extending their support in ensuring the sanitization of the venue during every celebration. Many venues still have a temperature reading mandatory. The event space is advisable to be maintained at 24°C (+/-1°C), with accessible alcohol-based sanitizer dispensers at spots near the entrance, nearby restroom, and ahead of buffet & bar counters. The event planners keep a hygiene kit consisting of sanitizers, masks, tissue papers, etc. handy in the venue to cater to any emergency. 

Guest Experience

Even though the wedding is an affair of two hearts, the presence of family members & friends is uncompromisable. With the outbreak of the pandemic and travel restrictions, there was an evident rise in wedding streaming for the ones afar. The couples & families should bring a change in the communication method and start informing the attendees well beforehand. In the new normal, there is supposedly more paperwork related to health & safety precautions. To avoid end-minute chaos, attendees are opting for virtual gifting methods too. The couples are now planning high customized alternatives for the entertainment they can enjoy while abiding by the safety protocol. Vendors are now coming up with technologies like silent disco, which allows the guests to enjoy themselves at a safe distance.      

Changing the usual      

Foods in Indian weddings are always the top of the mind concern. Post covid, many event managers and venues are opting for plated meals rather than buffets. With fewer people to cater to, fewer tables and digital menus are getting greater emphasis. Healthier menu variants with a greater level of immunity are warmly welcomed.            

Open Events

Families are now shifting more towards having an intimate wedding in the open rather than confiding the guests in a closed space. Wedding ceremonies are now planned in gardens, lawns, and farmhouses, keeping it a simple family affair. With social distancing protocols in place, free-spaced seating has increased. This has given scope to more creative seating arrangements like circular seating, diwan seating, etc. There can be an ease to bond due to the closeness and give a homelike vibe to the ceremony. 

Here are a few Don’ts of a Post-Covid Wedding: 

Don’t ignore the pandemic:

Never forget to talk about the elephant in the room. Even though the intensity of this deadly disease is fading slowly, it is still out in the air. A rightly chosen reference to the pandemic will act as a relief to the guests. 

Don’t pressure the guest:

Some guests might not be comfortable attending a huge gathering. It’s best to chat with them rather than forcing them. It should be fair to accept their decisions and come up with a way to keep them included through live streaming.   

Don’t try to include all:

It’s okay if you have to leave behind a few traditions. Certain Indian rituals are crowd demanding and compromise on social distancing. It’s completely fine to ditch them. In an intimate wedding, guests don’t tend to notice missing elements. If you don’t want to miss out on any ritual, try to find an alternative for them.    

Don’t keep it to yourselves:

Usually, the couple and the families are advised to keep the wedding details to themselves to avoid unwanted opinions & confusion. But in the case of a post-Covid wedding, it would be better to share the wedding information well in advance. The guest should be well informed about the wedding timeline and related portions so that they can plan accordingly.

Don’t stick to indoors:

Guests will be more comfortable with outdoor socializing and thus catering to great outdoor plans will keep them safely engaged. Make the seating comfortable and think about innovative ways to keep the guests busy. Organizing lawn games, hosting speeches, live music, magic shows, etc are becoming a part of Indian weddings now.

Don’t forget photography:

In such a time, guests might not be comfortable ganging up too close for photographs. Consider having a word with the photographer who will manage to get photos without huddling up the people. 

After no business during two years of the pandemic, vendors and event planners are energetically celebrating the boom as much as the brides and groom are. On the other hand, supply chain restrictions, inflation, accommodation limitation, quarantine weight gain, lack of leaves, etc are creating extra stress for couples & wedding planners. The stress is constant and the prices are subjected to hike up even after the final contact. The supply chain restrictions made it hard to get the required wedding staple delivered on time. Apart from all these, the pandemic has shaken out many names off the guest list and thus putting the brides and groom in awkward conversations. 

Planning your post-covid wedding? Get your questions answered by the best wedding planner in Vadodara. Contact us today. 

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