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Category Archives: Wedding Ceremony

Reasons to Hire a Corporate Event Planner

Reasons to hire a corporate event planner

“It’s not a wedding. It’s just a corporate event. Why hire an event planner?” Have you ever thought about this yourself? But like any other social event, corporate events also need someone to lead the way and make miracles happen. Without any doubt, no one can indeed know your event better than you, but you need the help of a corporate event planner. Being one of the leading corporate event planning companies in Vadodara, we are here to solve your queries about why to hire an event planner.

Before understanding the need for a corporate event planner, let us first understand the role of one. The corporate event planner plans and executes an event right from its beginning to end and nurtures the fledging idea into a memorable experience for you and your guest. A corporate event planner works as your shadow and handles aspects of an event like designing, planning, and executing it flawlessly. A corporate event planner works as a part of the organization, coordinating the internal team and the external resources and extending full support. Different types of corporate events include Corporate meetings & Conferences, Charity Fundraising events, Team building events, Trade shows, Product launches, Press events, Virtual events, etc.

Here are the reasons why you should hire a corporate event planner for your next corporate event:

Make your vision come true:

By the end of your corporate event, you want people to talk about your organization and brand. But what do you need to do exactly to win their hearts? You might be clueless. Corporate event planning companies know how to make your event stand out and make it memorable. With their vast experience, they know what is cliche and know to carry out an experimental trial successfully. When you depend on your team, they might do the bare minimum within their limits. But with a corporate event planner, you know that you are to get an ‘out-of-the-box’ ways to entertain the attendees. The event planner will help you craft an event into a memorable experience.

Don’t divert your concentration:

There is no secret that planning an event is a thousand challenges thrown at you at the same time. With the help of a corporate event planner, you delegate the load and ensure the smooth management of the event. An event manager ensures a seamless execution flow of many things which might not need your direct intervention regularly. This includes F&B management, emcee management, conceptualization, registration, attendee tracking, etc. By handing over the coordination to the experts, you allow yourselves to enjoy the time in hand and focus on networking and relationship building with the attendees.

Reduce cost:

“Corporate event planning companies are expensive.” is a myth. With the help of a corporate event planner, one might help in reducing the cost with the help of a vast supplier network. Corporate event planners tend to offer unparalleled rates for partner and supplier services. Outsourcing the management to a corporate event managing company, will not only save the cost but also hire the best in every field. Event managers have more negotiation power compared to you.

Expert help::

Event planners are quite flexible and are accustomed to last-minute changes, and thus handle emergencies with a cool head. They know where not to waste money compared to you who might not hold a high experience in planning and executing an event. Thus, hiring a professional is the best option to carry out your corporate event with peace of mind.

Legal Requirements:

While conducting a corporate event, you don’t want anyone questioning the legal terms midway. But when you work with professional event planners, they guarantee that the legal requirements are upheld. They tend to know the regulations and the other requirements like the A/V team, decorators, etc. Rely on the professionals who are well versed with the ordinances and limitations.

Meets the objective:

The stress of making a corporate event a success is real. The event can be a product launch, client gathering, trade exhibition, or charity raising event. No matter what the event is the main purpose is always related to stringent business objectives. You need a corporate event planner to make sure that all the business goals are met. With an event planner at your disposal, you need not compromise your work routine and take out extra time. Corporate planners offer quality marketing services which can aid in making the event a success story. They know how to pick the right themes, activations, and entertainment to create a branded experience for attendees. They also assist with clever marketing and sponsorship opportunities to guarantee rapport and a memorable connection with your brand.

Event planners are born with a special set of skills which allows them to stay calm & deliver the best even when they are under pressure. They are blessed with the qualities to execute miracles when it comes to managing the event timeline, budget, resource management, entertainment, etc. Their number one priority is delivering a flawless event, which makes logical reasoning in support to why hire them. A corporate planner operates with the same level of excellence and professionalism—owning every detail to ensure a top-notch experience for you and your attendees.

Reflection Events has almost 7 years of experience planning events in Vadodara, Gujarat. We are here for every step of your event journey, helping you plan all aspects of the event and ensuring you get the biggest bang and meet your event objectives. Whether you are planning a multi-day event, or a simple dinner, let our team handle the planning and help guide your decisions, so you can sit back, relax, and network.

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Planning Your Monsoon Wedding Made Easy

Planning Your Monsoon Wedding Made Easy

Dreaming to get married during the Tip Tip Barsa Paani season? Bollywood did bad to you. It’s not always dreamy when it comes to a monsoon wedding. Thunder crashings & clouds pouring down while the baaraat is still on the way could be the worst nightmare come true not only for the bride but also for the wedding planner. Yes, monsoon weddings are difficult but not impossible. Every Indian wedding planner understands that it’s just the climate which varies in the country, not the craze for a monsoon wedding. 

Water clogging, parking issues, mid-event rain, indoor catering, etc- the list of things going south is endless. Managing such mishaps can be tedious tasks in a monsoon wedding. Neither you want to push your wedding dates, nor can you stop the rain. Here’s an intelligent checklist you and your wedding planner should keep to have a hassle-free monsoon wedding.

Planning Your Monsoon Wedding Made Easy
Monsoon Wedding Made Easy

Safety Measures

Wedding planners are now extending their support in ensuring the sanitization of the venue during every celebration. Many venues still have a temperature reading mandatory. The event space is advisable to be maintained at 24°C (+/-1°C), with accessible alcohol-based sanitizer dispensers at spots near the entrance, nearby restroom, and ahead of buffet & bar counters. The event planners keep a hygiene kit consisting of sanitizers, masks, tissue papers, etc. handy in the venue to cater to any emergency. 

Guest Experience

Even though the wedding is an affair of two hearts, the presence of family members & friends is uncompromisable. With the outbreak of the pandemic and travel restrictions, there was an evident rise in wedding streaming for the ones afar. The couples & families should bring a change in the communication method and start informing the attendees well beforehand. In the new normal, there is supposedly more paperwork related to health & safety precautions. To avoid end-minute chaos, attendees are opting for virtual gifting methods too. The couples are now planning high customized alternatives for the entertainment they can enjoy while abiding by the safety protocol. Vendors are now coming up with technologies like silent disco, which allows the guests to enjoy themselves at a safe distance.      

Changing the usual      

Foods in Indian weddings are always the top of the mind concern. Post covid, many event managers and venues are opting for plated meals rather than buffets. With fewer people to cater to, fewer tables and digital menus are getting greater emphasis. Healthier menu variants with a greater level of immunity are warmly welcomed.            

Open Events

Families are now shifting more towards having an intimate wedding in the open rather than confiding the guests in a closed space. Wedding ceremonies are now planned in gardens, lawns, and farmhouses, keeping it a simple family affair. With social distancing protocols in place, free-spaced seating has increased. This has given scope to more creative seating arrangements like circular seating, diwan seating, etc. There can be an ease to bond due to the closeness and give a homelike vibe to the ceremony. 

Here are a few Don’ts of a Post-Covid Wedding: 

Don’t ignore the pandemic:

Never forget to talk about the elephant in the room. Even though the intensity of this deadly disease is fading slowly, it is still out in the air. A rightly chosen reference to the pandemic will act as a relief to the guests. 

Don’t pressure the guest:

Some guests might not be comfortable attending a huge gathering. It’s best to chat with them rather than forcing them. It should be fair to accept their decisions and come up with a way to keep them included through live streaming.   

Don’t try to include all:

It’s okay if you have to leave behind a few traditions. Certain Indian rituals are crowd demanding and compromise on social distancing. It’s completely fine to ditch them. In an intimate wedding, guests don’t tend to notice missing elements. If you don’t want to miss out on any ritual, try to find an alternative for them.    

Don’t keep it to yourselves:

Usually, the couple and the families are advised to keep the wedding details to themselves to avoid unwanted opinions & confusion. But in the case of a post-Covid wedding, it would be better to share the wedding information well in advance. The guest should be well informed about the wedding timeline and related portions so that they can plan accordingly.

Don’t stick to indoors:

Guests will be more comfortable with outdoor socializing and thus catering to great outdoor plans will keep them safely engaged. Make the seating comfortable and think about innovative ways to keep the guests busy. Organizing lawn games, hosting speeches, live music, magic shows, etc are becoming a part of Indian weddings now.

Don’t forget photography:

In such a time, guests might not be comfortable ganging up too close for photographs. Consider having a word with the photographer who will manage to get photos without huddling up the people. 

After no business during two years of the pandemic, vendors and event planners are energetically celebrating the boom as much as the brides and groom are. On the other hand, supply chain restrictions, inflation, accommodation limitation, quarantine weight gain, lack of leaves, etc are creating extra stress for couples & wedding planners. The stress is constant and the prices are subjected to hike up even after the final contact. The supply chain restrictions made it hard to get the required wedding staple delivered on time. Apart from all these, the pandemic has shaken out many names off the guest list and thus putting the brides and groom in awkward conversations. 

Planning your post-covid wedding? Get your questions answered by the best wedding planner in Vadodara. Contact us today. 

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Weddings After COVID 19 – The New Normal Weddings

Weddings After COVID 19 - The New Normal Weddings

Hundreds of relatives and friends, blasting the latest music, siblings & friends partying around, ladies gossiping about the fashion, men discussing their married life, bachelors boozing in the corner, girls clicking pics to spam their social media feeds, bride and groom rushing to change attires between the functions and rituals! This is what a big fat Indian wedding looks like. But thanks to covid, for changing the whole picture. Now the bride & groom busily pick a matching mask, families ensure vaccination, and relatives attend the wedding over Zoom calls. From luxurious destination weddings to intimate weddings in the comfort of home, the transition was real quick.  

No matter how many transitions the deadly virus outburst has brought, we are now accustomed to them and heading to the new normalcy. Being one of the leading wedding planners in Vadodara, we have seen millennial couples being unstoppable in tying the knot. While they are ready to go out of the way, here are the things we as wedding management service providers advise. From safety measures to theme selection, we have tried to cover all your concerns in this post.   

Wedding After COVID 19
After COVID 19- The New Normal Weddings 2

Safety Measures

Wedding planners are now extending their support in ensuring the sanitization of the venue during every celebration. Many venues still have a temperature reading mandatory. The event space is advisable to be maintained at 24°C (+/-1°C), with accessible alcohol-based sanitizer dispensers at spots near the entrance, nearby restroom, and ahead of buffet & bar counters. The event planners keep a hygiene kit consisting of sanitizers, masks, tissue papers, etc. handy in the venue to cater to any emergency. 

Guest Experience

Even though the wedding is an affair of two hearts, the presence of family members & friends is uncompromisable. With the outbreak of the pandemic and travel restrictions, there was an evident rise in wedding streaming for the ones afar. The couples & families should bring a change in the communication method and start informing the attendees well beforehand. In the new normal, there is supposedly more paperwork related to health & safety precautions. To avoid end-minute chaos, attendees are opting for virtual gifting methods too. The couples are now planning high customized alternatives for the entertainment they can enjoy while abiding by the safety protocol. Vendors are now coming up with technologies like silent disco, which allows the guests to enjoy themselves at a safe distance.      

Changing the usual      

Foods in Indian weddings are always the top of the mind concern. Post covid, many event managers and venues are opting for plated meals rather than buffets. With fewer people to cater to, fewer tables and digital menus are getting greater emphasis. Healthier menu variants with a greater level of immunity are warmly welcomed.            

Open Events

Families are now shifting more towards having an intimate wedding in the open rather than confiding the guests in a closed space. Wedding ceremonies are now planned in gardens, lawns, and farmhouses, keeping it a simple family affair. With social distancing protocols in place, free-spaced seating has increased. This has given scope to more creative seating arrangements like circular seating, diwan seating, etc. There can be an ease to bond due to the closeness and give a homelike vibe to the ceremony. 

Here are a few Don’ts of a Post-Covid Wedding: 

Don’t ignore the pandemic:

Never forget to talk about the elephant in the room. Even though the intensity of this deadly disease is fading slowly, it is still out in the air. A rightly chosen reference to the pandemic will act as a relief to the guests. 

Don’t pressure the guest:

Some guests might not be comfortable attending a huge gathering. It’s best to chat with them rather than forcing them. It should be fair to accept their decisions and come up with a way to keep them included through live streaming.   

Don’t try to include all:

It’s okay if you have to leave behind a few traditions. Certain Indian rituals are crowd demanding and compromise on social distancing. It’s completely fine to ditch them. In an intimate wedding, guests don’t tend to notice missing elements. If you don’t want to miss out on any ritual, try to find an alternative for them.    

Don’t keep it to yourselves:

Usually, the couple and the families are advised to keep the wedding details to themselves to avoid unwanted opinions & confusion. But in the case of a post-Covid wedding, it would be better to share the wedding information well in advance. The guest should be well informed about the wedding timeline and related portions so that they can plan accordingly.

Don’t stick to indoors:

Guests will be more comfortable with outdoor socializing and thus catering to great outdoor plans will keep them safely engaged. Make the seating comfortable and think about innovative ways to keep the guests busy. Organizing lawn games, hosting speeches, live music, magic shows, etc are becoming a part of Indian weddings now.

Don’t forget photography:

In such a time, guests might not be comfortable ganging up too close for photographs. Consider having a word with the photographer who will manage to get photos without huddling up the people. 

After no business during two years of the pandemic, vendors and event planners are energetically celebrating the boom as much as the brides and groom are. On the other hand, supply chain restrictions, inflation, accommodation limitation, quarantine weight gain, lack of leaves, etc are creating extra stress for couples & wedding planners. The stress is constant and the prices are subjected to hike up even after the final contact. The supply chain restrictions made it hard to get the required wedding staple delivered on time. Apart from all these, the pandemic has shaken out many names off the guest list and thus putting the brides and groom in awkward conversations. 

Planning your post-covid wedding? Get your questions answered by the best wedding planner in Vadodara. Contact us today. 

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Best 5 Places In India For Destination Wedding

Best 5 Places In India For Destination Wedding

Tie Your Knot In These Top-Notch Destinations In India.

It’s easier said than done. It truly applies when it comes to weddings. And that too if it’s a destination wedding, takes up a whole lot of time and energy. A wedding is not just two people coming together, but two families coming together to celebrate the new beginnings, and what can be better than a perfect destination wedding. Choosing the right wedding destination is as important as choosing your wedding dress. It is all going to be carved in your heart as a memory for a lifetime. 

While an international destination wedding sounds fancy, it might dig a hole in your pockets. But why plan internationally, when India is home to the best of locations for a dream destination wedding. Right from Kashmir to Kanyakumari, our country holds splendid choices. A royal palace wedding, a beach wedding, or a temple wedding? India is full of options. All you need to do is choose the right wedding planner to organize for your special occasion. We at Reflection Events have listed some of the awestruck destination wedding locations in India. We are sure that these locations are just perfect to begin your forever. Let’s get a step closer to the destination wedding in India  

Goa: Mumma said- shaadi ke baad to Goa trip, but what if shaadi hi Goa me ho? Goa is a dream destination with a perfect mix of blue sky & water. Undoubtedly, Goa tops the list of luxurious destination wedding locations in India. Being a happening place, Goa is always packed. November to February is the peak season, whereas events like Sunburn Fest happen between December & January. June to September is the monsoon season, and thus late September to late October is a good time for weddings in a moderate climate. 

Andaman Islands: Imagine you & love of your life making a promise amidst the open blue sky, clear water, and sand that shines like gold in sun!! With mild weather throughout the year, Havelock Island is one of the cleanest beaches in India. However, October to April is considered the peak season when tourists flood in. If you are looking for a budget-friendly destination wedding in India, pick a date during the off-season. Radhanagar Beach and Elephant Beach are the centers of attraction. 

Kerala: Also called God’s own land, the state is filled with inland water bodies. What can be more perfect than its sprawling backwaters!? Even though destination weddings in Kerala are still unexplored, it is one of the remarkable beach wedding destinations in India. The state enjoys a heavy monsoon season and thus the months of September to March are the best time. Don’t forget to plan your visit to Alleppey, Munnar, Kovalam & Kochi.      

Jaipur: This is one of the most popular destination wedding locations in India, especially for palace weddings. Nothing can beat the royalty affair of Rajasthan. While many Hindu wedding dates fall during the winters, it is also the best time to visit Jaipur. Planning a wedding during early November or late February would be apt without much tourist interruption. If you are planning a Jaipur wedding, plan & book well in advance because the city is the first choice for a lot of festivals throughout the year & attracts a lot of national & international tourists.  

Madurai: Still holding the legacy of Pandya Kings, Madurai- one of the oldest cities in India, makes a pleasant choice for a wedding destination. This city, constructed in the shape of a lotus, is home to many temples and holds strong mythological importance for its history. The world-famous Meenakshi temple dates back to the 6th century BC and makes the holiest pick for a destination wedding for its architecture. With a pleasant climate, October to March can be said to be perfect for wedding celebrations.          

Wedding, a simple-sounding word, is never that simple. It is the most auspicious occasion in one’s life. It’s a day that will never repeat itself. All that will be left is your never-ending love and the memories of that day. We at Reflection Events believe that matches are made in heaven, but marriages happen on earth. But we also know how to bring heaven down to earth for your wedding day. Contact us to make your special day more perfectly special!! 

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Wedding Planners- Do I actually need them?

Wedding Planners- Do I actually need them?

Here’s why having a wedding planner on your side is all you need to enjoy your dream day right!!

Getting married is not a child’s play, but a remarkable event in everyone’s life. It comes true with a lot of love, time, effort & research. The day is to be the utmost important day to the couple, where confusions and mishappenings are an inevitable part, but it should not mess up your dream day. That’s where you need a wedding planner!

All you are dreaming is to smile with your loved ones, walking down the aisle towards the new life, with everything at its perfection. While you are imagining this, imagine the back work for this! Imagine the number of vendors you have to deal with, locations you have to hunt, a checklist you have to maintain, and whatnot. Stressed!? Worried!? Now imagine, getting someone who specializes in all these, and lets you sit back and relax while they take the stress with a smiling face. They are none other than a wedding event planner. From your location to all your vendors and service providers, they’ll take care of everything.

In India, wedding planning is still done by family members, where everyone divides the task among themselves rather than hiring a wedding planner. People still fail to understand and appreciate the amount of work wedding planners have to undertake. Though the work seems simple and glamorous, there goes a lot of sweat and stress behind the unseen job. Given the boom of social media and the extensive desire for the wedding to be ‘instagramable,’ the couples are now trusting a wedding planner over their relatives to handle the wedding.

Wedding Planners- Do I actually need them?
Wedding Planners actually need them
family event - reflection event

But, how does a wedding planner help you? We are glad that you asked. Being one of the leading event organizers in Vadodara, over the last 7 years we have created the best of memories for many couples. Planning a wedding needs training, comprehensive industry knowledge, dedication, and above all the patience to listen & understand the needs and worries of the couple. Let us tell you why hiring a wedding planner is important!

Stress-Free Environment: The bride and groom cannot be focused on every minute detail. But unlike them, the wedding planners remain focused on the wants and needs and aim towards making sure that everything goes as planned. They keep an eye on everything- decor, theme, guests, transport – everything!

Organizers: That’s what the role of a wedding planner is definitely. While the word wedding brings in a whole lot of ideas & dreams in the minds of the couples, it is unconnected. The wedding planner becomes the line that connects these dots and brings your ideas to life. They also give impartial advice that will give you peace of mind, and this is the key to success.

Managing Time: Wedding planning consumes a whole lot of long working hours & makes your weekends busy. Instead of enjoying your limited bachelor time, you would be caught juggling around a never-ending list of vendors. It is a common sight where brides quit their jobs to take care of the wedding arrangements. To avoid running around like a headless chicken, do consider a wedding planner.

Handling the Last Minute Chaos: Imagine if the caterer bails out at the last minute or the baker messed up with the cake delivery!! Disasters right? Nor the bride or groom can run around to look for an alternative solution, nor the relatives would be able to find a quick fix. But a wedding planner would be able to handle such situations well with their contacts and resources.

Budget Management: The love affair of marriage costs a fortune to turn eventful. Dealing directly with the vendors will be billed higher. However, wedding planners have their network, and thus bring in cheaper deals. They hire the local service providers and thus help you get the best at the lowest cost.

Guest Hospitality: While the bride & groom plan a picture-perfect day, it is not merely about themselves but also includes the guests. It’s always a priority that the guest also gets to spend an unforgettable day. A wedding planner considers this and plans to accommodate everyone’s needs, right from elderly relatives to fun-loving toddlers. A professional wedding planner understands that every guest counts, and thus will make sure that everyone feels special and cared for.

Guaranteed Results: Experienced wedding planners like us, not only match your expectations, we simply exceed them. We at Reflection Events have always delivered great results, making sure that everything turns out perfectly amazing like a dream. We let the couple & their families enjoy the day to the fullest leaving no stones unturned to make their dream come true. As wedding planners, we not only manage the smooth flow of the event, but we stay by your side as a true friend and make your wedding look wonderful.

No doubt that wedding planning is called a stressful phase in one’s life. The to-be-wed couples are always tense, feeling stressed, and running out of time. But it doesn’t have to be like that at all. A wedding planner not only becomes the reason you enjoy your dream day but also makes you fall in love with the preparation process. The couple is an essential part of the decision-making process and works as a team. A wedding planner is someone who will become someone to count on and be available whenever their presence is needed.

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